Sponsor / Exhibit
#SEJ2024
SPONSORS | EXHIBITORS
Deadlines | Cancellation Policy | Shipping Instructions | Notes
Further your reach. Deepen your experience. Become an SEJ Sponsor.
Read more responses from our Post-Conference Surveys.
See the full list of organizations that attended #SEJ2023 in Boise, Idaho.
If you have any questions about exhibits, swag items, receptions, ads or sponsorships, please email sej@sej.org.
#SEJ2024 A-LA-CARTE SPONSORSHIP OPTIONS
Who is telling YOUR story? SEJ’s Conference is a one-stop shop for engaging the reporters covering your issues. Meet and mingle with journalists reporting on energy, climate, water, wildlife and health. Support the people telling the world’s most important stories by becoming a sponsor today.
EXHIBITS
INDEPENDENT RECEPTIONS
BEAT DINNERS
ADVERTISEMENTS
SWAG ITEMS
Purchase a table to engage your target
audience face-to-face, demo your latest
video or interactive, and hand out
branded giveaways.
Under $2 Million Annual Budget
Exhibit Table: $1,500
Over $2 Million Annual Budget
Exhibit Table: $3,000
- Table will be a 36” round high-top table with one chair and room for one 36” standup banner
- Includes one basic conference registration (ticketed events extra).
- Virtual booth in the conference app, Whova
- Exhibits will be at the Annenberg Center on the UPenn Campus. Exhibit hours are Friday Noon -7:00 p.m. ET and Saturday 11:30 a.m. – 3:00 p.m.
- Add one more basic registration at discounted price of $750.
- NOTE: You will be responsible for shipping and receiving your materials. We suggest you ship to your hotel. The Annenberg Center does not have a receiving department — do not ship to them.
- For more info, check out the Whova Exhibitor Guide.
Register to attend the conference here.
Deadline to reserve: March 8, 2024
EXHIBITS ARE FULL.
Host an Independent Reception
Help build the Environmental Journalism community by hosting an independent reception at the Sheraton University City on Thursday night. You purchase the food and/or drink, and we’ll provide the guests. Spots are limited!
When: Thursday, April 4, 5:00-9:00 p.m.
Under $2 Million Annual Budget: $2,000
Over $2 Million Annual Budget: $4,000
- Includes 2 Thursday-only Booth Staff
- Add one basic registration at discounted price of $750 (ticketed events extra)
Deadline to reserve: March 8, 2024
RECEPTIONS ARE FULL.
Host a Beat Dinner
You choose the topic, restaurant and menu. SEJ will advertise your dinner event in the agenda (website, app, PDF), and promote it to the attendees. You decide whether it is a hosted or no-host dinner and control the RSVP list. Spots are limited!
When: Friday, April 5, 7:30 p.m. ET (suggested start time)
Under $2 Million Annual Budget: $1,500
Over $2 Million Annual Budget: $3,000
NOTE: Food and beverage not included.
Add one basic registration at discounted price of $750 (ticketed events extra).
For inspiration and ideas, see the #SEJ2023 beat dinners in Boise.
Find restaurants in Philadelphia’s University City District.
Beat Dinners are sold out. To be added to the waitlist, contact sej@sej.org.
Web Ads
Your banner ad will appear on our conference Agenda page, which received 25,684 page views last year!
- 1200 x 628 pixels
- Placement is based on the order of receipt — first-in-best-in!
Under $2 Million Annual Budget: $1,000
Over $2 Million Annual Budget: $2,000
Web ad specs:
- 1200 pixels wide x 628 pixels high (.jpg, .png or .gif)
Deadline to reserve space for ads:
March 8, 2024
Deadline to provide ads:
March 13, 2024
Press Release Eblasts
ONLY 5 2 AVAILABLE!
Sign up for an a la carte-only Press Release eblast to be issued during the conference to all conference registrants and SEJ members.
Under $2 Million Annual Budget: $1,000
Over $2 Million Annual Budget: $2,000
Press release specs:
- Formatted for email in a Word/Google Doc
- Optional: up to 2 hi-res graphics
Deadline to reserve space and provide materials for press releases:
March 8, 2024
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To reach SEJ members with an ad or press release eblast outside of the conference dates, please find more info and an order from here.
Make sure attendees get your message
Send us your reports, flyers or branded giveaways and we’ll put them at our conference swag station for all to see!
Under $2 Million Annual Budget: $1,000
Over $2 Million Annual Budget: $2,000
NOTE: You will be responsible for shipping and receiving your materials. We suggest you ship to your hotel (Sheraton instructions below). The Annenberg Center does not have a receiving department — do not ship to them.
If you are not attending in person, the ship-by deadline for swag items has passed.
If you’re attending in person and want to ship to the Sheraton instead of your hotel, please see below for shipping information! Package storage will be available to the reception sponsors and those in conjunction with from 3/28-4/8, and stored in the Fontaine conference room until your retrieval. Sponsor access to the ballroom for the Hospitality Receptions on 4/4 will begin at 3pm.
SHERATON SHIPPING INTRUCTIONS:
Please label incoming packages the following way with instructions on return packages below:
ATTN: SEJ CONFERENCE
Company Name
SEJ – “Program Name/Location – Date”
example: SEJ – Hospitality Reception/Sheraton – 4.4
example: SEJ – Opening Plenary/Sheraton – 4.5
example: SEJ – Exhibitor/Annenberg – 4.4
Sheraton Philadelphia University City
3549 Chestnut Street
Philadelphia, PA 19104
RETURN SHIPPING
Return packages must have return shipping labels clearly affixed to outgoing parcel. Pick-up must be arranged by clients directly with their shipping provider, for Tuesday, April 9. Return Packages will be staged at our loading dock for pick-up.
Deadline to reserve: March 8, 2024
SPONSOR A DIVERSITY FELLOWSHIP
SUPPORT DIVERSITY!
The Society of Environmental Journalists and The Uproot Project are partnering to offer diversity fellowships (worth up to $2800) to support journalists’ attendance at #SEJ2024 in Philadelphia.
Please help us support as many of the fellows as possible. Your $2800 donation will help cover the costs of registration, travel, lodging and other expenses of #SEJ2024 Diversity Fellowships. Your support will be acknowledged in a program ad and in communications about the #SEJ2024 Diversity Fellowships. Donate here.
DEADLINES
- Reserve exhibit space, event sponsorship, ads, press releases and swag items: March 8, 2024
- Reserve event sponsorship: March 8, 2024
- Press release materials due by March 8, 2024
- Logos and ad materials due by March 13, 2024
CANCELLATION POLICY
If you cancel your ad, exhibit or reception in writing by March 1, 2024, you’ll receive a full refund. Substitutions are permitted.
If SEJ must cancel the onsite conference, SEJ will refund hospitality reception, program advertisers and exhibit table fees charged by SEJ. However, SEJ does not assume responsibility for any additional costs, charges, or expenses, including costs of travel/lodging, catering, or cancellation fees imposed by third parties.
Email your request for cancellation to sej@sej.org.
SHIPPING INSTRUCTIONS
You are responsible for shipping and receiving your materials. We suggest you ship to your hotel (Sheraton instructions below). The Annenberg Center does not have a receiving department — do not ship to them.
If you are not attending in person, the ship-by deadline for swag items has passed.
If you’re attending in person and want to ship to the Sheraton instead of your own hotel, please see below! Package storage will be available to the reception sponsors and those in conjunction with 3/28-4/8, and stored in the Fontaine conference room until your retrieval. Sponsor access to the ballroom for the Hospitality Receptions on 4/4 will begin at 3pm.
SHERATON SHIPPING INTRUCTIONS:
Please label incoming packages the following way with instructions on return packages below:
ATTN: SEJ CONFERENCE
Company Name
SEJ – “Program Name/Location – Date”
example: SEJ – Hospitality Reception/Sheraton – 4.4
example: SEJ – Opening Plenary/Sheraton – 4.5
example: SEJ – Exhibitor/Annenberg – 4.4
Sheraton Philadelphia University City
3549 Chestnut Street
Philadelphia, PA 19104
RETURN SHIPPING
Return packages must have return shipping labels clearly affixed to outgoing parcel. Pick-up must be arranged by clients directly with their shipping provider, for Tuesday, April 9. Return Packages will be staged at our loading dock for pick-up.
NOTES
- Download the sponsor/exhibit/advertise flyer.
- Custom packages are available that may include registrations. See Sponsorship options above and contact sej@sej.org for more information.
- All onsite personnel must agree to abide by SEJ’s Anti-Harassment Policy, Code of Conduct for Live Events and COVID-19 Protocols.
- SEJ’s Policy on Paid Advertising in SEJ Publications.